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Guide to Port Entry 2011/2012
Odessa port

Odessa port

ODESSA: 46 32' N 030 54' E
OVERVIEW: The port is open for navigation all the year round, but with ice-breaker assistance in severe winters about 30 days of the year.
LOCATION: On the NW coast of the Black Sea in the SW part of Odessa Bay.
CHARTS: BA Charts No. 2205, 2212 and 2232. PORT LIMITS: The Odessa port waters are bound in the south by Lat. 46 25' 00" N, from the shoreline as far as its intersection with Long. 30 54' 00" E; in the east by Long. 30 54' 00" E; in the north by Lat. 46 32' 00" N, to its intersection with the shoreline and on the west by the shoreline itself.
2 Arms and Ammunitions Lists
1 Ballast Water Reporting Form
2 Bonded Stores Lists
4 Cargo Declarations
2 Crew Effects Declarations
10 Crew Lists
Continuous Synopsis Report (page 1)
6 General Declarations
1 Maritime Declaration of Health
2 Narcotics Lists
2 Nil Lists
4 Provisions Lists
1 Psychotropic Medicine Lists
2 Ships Money Declarations
SSO Certificate
2 Stores Lists
2 Shore Passes for each crew member
Waste Declarations.
2920 Readers are encouraged to send updates and additions (page x)
1 Arms and Ammunitions Lists
2 Bonded Stores Lists
Calculation of Stability with Static Diagram
3 Cargo Declarations
Cargo Plan
1 Crew Effects Declaration
4 Crew Lists
2 General Declarations
1 Narcotics List
2 Nil Lists
2 Provision Lists
1 Psychotropic Medicine List
1 Ships Money Declarations
2 Stores Lists.

Document of Compliance
Equipment Certificate plus Form E
Load Line Certificate
Safety Management Certificate
Sewage Treatment Plant Information
Tonnage Certificate.
Also see Ship Officers Report dated August 2006.
ISPS COMPLIANCE: Port is compliant.
MAX. SIZE: LOA 240 m., beam 40.0 m., draft 11.5 m.
Tankers: LOA 250 m., draft 12.5 m.
DENSITY: 1008 1012.
RESTRICTIONS: Vessels enter only with Pilot and should have lights according to Pilots instructions. Vessels berthed depending on kind of cargo on board or loading.
Vessels can enter and leave the port throughout 24 hours. The speed of a vessel shall not exceed 4 knots when passing through the channel and/or in the port water areas marked by navigational marks. Large vessels laden with ballast water only, are allowed to moor to berth if winds do not exceed Force 6. A vessel of smaller size may be turned broadside on to a loaded vessel of a larger size, but not vice versa. Entry prohibited to all ports of Odessa Region for all vessels not complying with MARPOL 73/78 and tankers, gas carriers, chemical product carriers over 15 years old.
Also see Regulations.
Bridges: None.
PILOTAGE: Compulsory for all port movements. Arranged through Agent, but vessel to give 12 days, 96 hours, 24 hours and 6 hours notice through Odessa Radio. Pilot boat identified by international pilot flag H. Vessel requiring Pilot shows international flag G. Request for Pilot, whether shifting or for departure, should be made by the Master through the Agent at least 4 hours prior to requirement.
Pilot arrives on and is returned to shore by pilot launch 1.7 n.m. ESE of the Vorontsovsky Lighthouse (Lat. 46 29' 00" N, Long. 30 48' 00" E). The Master is responsible for the safety of the pilot launch and the Pilot during boarding and disembarkation from the vessel. Pilot shall be informed by the Master of the vessels draft, LOA, breadth and other particulars required.
Specialised vessels (LASH vessels, barge carriers, container ships, Ro-Ro vessels and the like) shall be piloted through port waters only by a Pilot authorised by the local Port Pilotage Service. The Pilot may board in advance in the swinging area in the port of Ilichevsk (Lat. 46 10.2' N, Long. 30 56.2' E).
Masters of vessels proceeding from the port of Odessa to Kherson shall make request for a Pilot through the Agent from the Maritime Pilot Service based in Ilichevsk. Vessels approaching the zone from seawards must communicate with Yuzhny Port Control on VHF Channel 11.
ANCHORAGES: Two anchorages are available at the Odessa Roadstead; Anchorages No. 354 and 355. Anchorage No. 354 is for large-tonnage vessels as well as tankers or others carrying dangerous cargoes. Anchorage No. 355 is used by vessels clearing in or out of port and by those that are to take on water, supplies or fuel or are to undergo minor repairs, etc. The boundaries of these anchorages are duly charted. Vessels shall proceed to, and anchor at, Anchorage No. 354 without assistance. Upon anchoring, the vessel shall communicate to the Traffic Control Station her bearings and distance from the Vorontsovsky Lighthouse. In case of unforeseen circumstances which may endanger navigation (sudden deterioration of visibility, failure of the main engine or steering gear, non-readiness of berth to receive vessel, etc.), vessels entering or leaving port shall, if possible, anchor at points 8 or 12 of Anchorage No. 355. Anchoring in the Oil Harbour Channel, in the prescribed routes and harbour approaches as well as in the harbour gateway should be avoided.
PRATIQUE: Free pratique given on berthing or at the anchorage. In case of suspected disease Master must inform Agent prior to arrival. Free pratique cannot be granted automatically.
PRE-ARRIVAL INFORMATION: ISPS: The following information is required before arrival:
a) International Ship Security Certificate (number, Authority/place/date
of issue, validity)
b) synopsis number
c) number of Security Officer Certificate
d) present ships security level
e) last 10 ports of call and ships security level at ports
f) any additional or specific protective measures at last 10 ports of call
g) confirmation that appropriate security actions were executed during
both ship-to-ship and ship-to-port activities at last 10 ports of call.
Also see Regulations and Ship Officers Report dated August 2006.
VHF: Port Control listens on Channel 16 and works on
Channel 14 throughout 24 hours.
VHF Channels Time of
Call Sign Working Calling Work
Odessa Pilot 14 14, 16 H24
Tugs/Pilot (tug name) 6 6 H24
Odessa-Inflot-16 (Inflot Shipping Agency)
71 16 0800 2000
VHF Channels Time of
Call Sign Working Calling Work
Odessa Port Control 14, 31 16 H24
(Vessels movement control post) 67, 14 67, 14 H24
Odessa Radio-2 (Port Management) 22 22
* CPRCentral Port Radio Station.
Traffic and storm signals are given by Odessa Port Control on Channels 14 and 16.
Traffic in the harbour is controlled by the Traffic Control Station, call sign Odessa Port Control, round the clock. Tel: +380 (482) 729 3730. Odessa Port Controls signal mast is situated on the roof of a building at Berth No. 1.
All vessels proceeding to the port of Odessa shall establish communication on Channel 14 with the Odessa Port Control 20 minutes prior to entering control zone (8 miles from Vorontsovsky Lighthouse), when entering port waters and after berthing or anchoring.
Vessel shall give the following particulars to the Pilot-Operator on duty:
a) ships name, owner, length, breadth, draft
b) name of local Agent
c) last port of call and purpose of calling at the port of Odessa
d) specialised vessels (LASH vessels, barge carriers, Ro-Ro and such
like) and others concerned, also indicate the number of propellers, their pitch (variable or constant), engine power, availability of thruster and its power. Thereafter, the ship will proceed according to the instructions of Odessa Port Control.
Prior to moving any ship within the Traffic Control Zone, the Master shall request permission from the duty Pilot-Operator of Odessa Port Control on Channel 14, or by telephone (Tel: +380 (482) 729 3730) or by visual communication means. Such permission is valid only for 30 minutes after which it is automatically cancelled. A special watch should be posted on all vessels and other craft navigating within Traffic Control Zone to listen in on Channel 14 until they are berthed or anchored. Ships underway may change channel only on instructions from Odessa Port Control or the Pilot Service. All vessels sailing in port waters shall have their VHF stations in good order and shall keep them operative on one of the channels used for communication in the port. Vessels in port waters, at berth or anchorage, are strictly prohibited to use Channels 16, 8, 9, 14, 31, 33, 67, 70 and 74 for private communication. Failure to comply with this regulation will be regarded as a violation of safety rules prescribed for sailing in the Odessa port waters and all violators will be punished accordingly. Also see Regulations.
VTS/RADAR: See Regulations.
TUGS: Compulsory for vessels of LOA over 100 m. A ships tug requirements are made known, subsequent to the Pilots approval, to the Traffic Manager on VHF Channel 14, call sign Odessa Port Control, at least 2 hours prior to the ships approaching the port gateway.
BERTHS: 38 berths available with depths alongside from 8.0 11.5 m.
BULK FACILITIES: Grain: Total storage 340,000 tons.
CONTAINER FACILITIES: Operators: HPC Ukraina. Tel/Fax: +38 (48) 729 4550, 729 4384, 729 4993. Email: Port Mechanised Complex (PMC).
Berth Length Depth Remarks No. (m.) (m.)
2 310 12.3 2x30.5 tonne, 1x35/40 ton, 1x40/50 ton gantry cranes
3 230 11.8 2x45 ton gantry cranes
4 270 11.5 1x34 ton gantry crane
Equipment includes 3 mobile cranes (1x40 tons, 2x64 tons, all Liebherr), 13 reachstackers (2x18 tons, 3x41 tons, 7x42 tons, 1x45 tons),
4 transtainers (2x30.5 tons, 2x34 tons), 17 tractors, 17 trailers, handling equipment 1.5 25 tons, 180 reefer points, total area 145,000 sq.m. handling 8,500 TEU.
Rail sidings totalling 750 m.
PASSENGER FACILITIES: Operator: Port Authority. Tel: +38 (48) 729 3803.
Facilities: Modern terminal with seven berths, handling cruise ships up to LOA 272 m., draft 11.5 m. International airport 18 km., railway station 4 km. The security subdivision of Odessa Port and special police department keep guests and visitors protected 24 hours a day. 5-star Odessa-Kimpinski hotel located at terminal.
TANKER FACILITIES: Operators: Synthes Oil. Tel: +38 (482) 348573, 345840. Fax: +38 (482) 345847. Olipex Coupe Intl Ltd. Tel: +38 (48) 729 4141. Fax: +38 (48) 729 4136. Email: Facilities: Oil harbour has 6 berths, total length 1,000 m., depth 12.50 m., handling vessels LOA 250 m., draft 12.50 m. (subject to Port Authority agreement), located in the northern part of the port. Vessels capacity up to 100,000 tons.
Berth LOA Depth
No. (m.) (m.)
1 240 12.0
2 250 12.5
3 4 120 10.0
5 240 11.0
Various grades of oil total storage 539,000 cu.m. Products and chemicals total storage 122,000 cu.m. Loading Rates: Berths No. 1 and 5: Fuel oil 2,000 tonnes/hr., gas oil 500 tonnes/hr., crude oil handling rate 1,800 tonnes/hr. Vegetable Oil: Vegetable oil, palm oil and different kinds of animal fats total storage 23,000 cu.m. Transshipment Complex: Operator: Odessa Port Transshipment Complex (OPTC). Tel: +380 (482) 377 182, 378568. Fax: +380 (482) 377133. Email: Odessa UKRAINE See guidelines for compiling and submitting information (page x) 2921 Facilities: Quay depth 7.8 m., handling vessels LOA 170 m., has 7 tanks of which 4 are each 6,000 cu.m. Loading rate 320 cu.m./hr. LPG/LNG FACILITIES: Operator: Synthes Oil. Tel: +38 (482) 348573, 345840. Fax: +38 (482) 345847.
Facilities: Berth No. 4 handles gas carriers. Cargoes propane and butane with total storage 6,000 cu.m. Also see Tanker Facilities.
CRANES: Operating Company Location Crane SWL (tons)
Metalsukraine Port Mobile 36
Devalanovskaya Portal 3x10/20
Berth 7 Portal 3x10/20
Berth 7 Portal 5/6
Berth 7 Portal 3x16/32/40
Berth 7 Portal 2x16/20/32
Berth 8 Portal 10/20
Berth 8 Portal 3x16/20/32
Novolog Port Mobile 2x36
Aziatskaya Portal 10
Berth 8 Portal 2x16/20/32
Berth 10 Portal 10
Berth 10 Portal 2x10/20
Berth 10 Portal 10
Berth 11 Portal 5/6
Berth 12 Portal 2x16/20/32
Berth 13 Portal 2x10
Berth 13 Portal 3x16/20/32
Berth 13 Portal 16/32/40
Novotech-Terminal Berth 22 Portal 3x5/6
Berth 22 Portal 2x10
Berth 26 Portal 10/20
Berth 26 Portal 6x16/20/32
Port Mobile 2x36
Brooklin-Kiev Berth 29 np Portal 10
Berths 32 33 Portal 3x16/20/32
Berths 32 33 Portal 2x16
Berth 29 Portal 2x16/32/40
Port Caterpillar 2x16
Port Mobile 2x36
Port Mobile 25
Port Mobile hydraulic
overloader 18
UNSC Berth 14 Portal 3x5/6
Berth 14 Portal 2x10
Berth 14 Portal 10/20
Olimpex Coupe Intl Berth 3 Portal 2x32/40
Berth 4 Portal 3x16/20/40
Berth 4 Portal 5/6
Port Mobile hydraulic
overloader 22
Port Mobile hydraulic
overloader 13.3
Port Mobile hydraulic
overloader 2
Port Berth 23 Portal 5/6
Berth 23 Portal 2x10
POK-11 Berth 4-z Portal 10
Port Mobile 2x36
Also see Container Facilities.
STEVEDORES: Operators: Metalsukraine Corp Ltd. Tel: +38 (48) 729 4092, 729 3162. Fax: +38 (48) 729 4043. Email: Web: Novolog JV. Tel: +38 (48) 729 4511, 729 3389, (482) 347526. Fax: +38 (482) 347527. Email: Novotech-Terminal Ltd. Tel: +38 (48) 729 3707, 729 3450. Fax: +38 (48) 729 3401. Email: Brooklin-Kiev Ltd. Tel: +38 (48) 729 3848. Fax: +38 (48) 729 3001. Email: Ukrainian National Stevedore Company. Tel: +38 (8048) 729 3421, 729 3318, (80482) 496026. Fax: +38 (8048) 729 4536, 729 3318. Email: Olipex Coupe Intl Ltd. Tel: +38 (48) 729 4141. Fax: +38 (48) 729 4136. Email: Petrex. Tel: +38 (482) 344203, 377800. Fax: +38 (482) 344607. Telex: (680) 732153 PETRX UX. Email: Web: Odessa Port Cargo Transshipment Complex. Tel: +38 (482) 377182, 378568, 378644. Fax: +38 (482) 377133. Email: Opening/Closing Hatches: Opening and closing of mechanised hatches is always done by the ships crew. Opening of hatches on arrival and closing of non-mechanical hatches after loading of cargo has been completed is done by ships crew. Opening and closing of non-mechanised hatches in the course of loading or unloading is done by port workers.
Cargo Gear: All cargo gear must have certificates for maximum weight capacity.
BALLAST: For ships proceeding to Odessa port upon entering black sea have to change their segregated ballast loaded in other world ocean regions with proper entries in the vessels log book. It is prohibited to pump out ballast water within Ukrainian territorial water (12 n.m.) without special permission of State Inspection for Environmental Protection given after taking samples and analysis of ballast. If results of analysis of ballast water show excess of iron or oil products or suspended matters in ballast water, pumping out of ballast alongside the berth is prohibited. Vessels must stop cargo operation and proceed out of 12 n.m. zone and pump out ballast. Cost of tugs, pilotage and delay on vessels account. For pumping out ballast inside of 12 n.m. zone or near the berth without permission will result in the Master receiving a fine. Under the provision of MARPOL 73/78 convention and national legislation of Ukraine it is strictly prohibited to discharge from ship; oily waters, oil residues, sewage, garbage. To prevent accidental discharges during stay at Odessa port, all vessels devices for discharge of polluting substances must be closed and sealed by Harbour Master inspector on arrival. Ballast water and sewage system valves will be sealed by Ecological Inspector until results of analyses obtained. While vessel is within territorial waters of Ukraine it is strictly prohibited to remove or damages seals, open sealed ships devices, use any system with sealed devices to discharge polluting substances. Violation of administration requirements will incur liability according to current legislation of Ukraine. All vessels calling at Ukrainian ports are to be equipped with closed sewage system.
POLLUTION: See Regulations.
Collection service is available, drums and skips are provided alongside. Food waste and garbage should be pre-bagged, bags of up to 100 kg. or containers of 0.75 cu.m. are available, and are provided via Agents.
SLOPS DISPOSAL: Waste oil collection service is available, provided by barges and shore tanks, located in oil harbour. Tel: +380 (48) 729 4544, 729 3348. A ballast water treatment station receives 42,000 cu.m. daily. MEDICAL: Notice for medical attendance required. Notice should be given to Agent. Hospital facilities available in case of emergency.
FRESH WATER: Supplied ex-shore or ex-water barge. Minimumquantity ex-barge 15 tons.
FUEL: Supplied by barge, and to be ordered 72 hours before arrival.
SERVICES: Tank cleaning equipment available.
DRY DOCK: Odessa Shipyard Ukraine.Max. length 215 m., beam 35.0 m.
REPAIRS: All types of deck and engine repairs can be carried out. Repair berth length 1,740 m., depth 7.1 m. 11x10 30 tonne gantry cranes.
POLICE/AMBULANCE/FIRE: Emergency: Police (Militia) Tel: 02 (town), Tel: 902 (port). Ambulance Tel: 03 (town), Tel: 903 (port). Fire Tel: 01 (town), Tel: 901 (port).
SECURITY/GANGWAY: Vessels Masters should arrange for watch-keeping on board vessel or use port watchmen. Also see Regulations.
REGULATIONS: The following is extracted from Obligatory Regulations for Odessa Sea Port which came into force on 1 July 2003. More detailed information on the subject is available upon request from Port Authorities directly or via your Agent:
1.6. Odessa Port waters are enclosed: from south by Lat. 46 25 N, from shore line to Long. 30 54 E from east by Long. 30 54 E until Lat. 46 32 N from north by Lat. 46 32 N until the shore line from west by shore line and berths. Port waters consist of the Inner Port waters (further on in the text port waters) and outer roads with Anchorages No. 354 and 355. Pilotage from pilot boarding ground from Vorontsov Lighthouse bearing 090(T) and distance 2 n.m., is the Outer Roads Pilotage. Pilotage through the Inner Port waters is Port Pilotage. Anchorage No. 355 is used upon Pilot Operator VTC permit for subsidiary operations, inward/outward clearance, bunkering, replenishment, repairs, etc. Anchorage No. 354 is for large vessels, tankers and dangerous cargo carriers. Their respective boundaries are shown on the navigational charts.
1.7. The Inner Port waters are enclosed by Karantin Breakwater, Raid Breakwater, the line connecting Vorontsov Lighthouse and green light upon east end of Stary (Old) Breakwater, Old Breakwater, the line connecting red light on the west end of the Old Breakwater and the light on the SE end of Zavodskoy Breakwater, Zovodskoy Breakwater, the line connecting north end of Zavodskoy Breakwater and south end of the T-pier in the Oil Harbour.
1.10. Draft 11.5 m. is the announced one in the port. A safe passage draft in the port is calculated considering depths 3.0 m. from berths boundaries and allowing 0.3 m. under-keel clearance. Tide variations are not taken into account. Safe passage drafts to the berths is announced by Port Control and is available to seafarers and all concerned. In each particular case depending on the intended cargo operations (loading or discharging), Pilot and State Port Control Inspector consider the possibility of berthing with regard to the safe passage depth and actual state of a tide.
1.12. Vessels Traffic Control Service is operational (VTC) in Odessa Port, monitoring radar control over safe navigation of all vessels in the area covered. VTC services are chargeable.
2.1.1., 2.2.1. The Port is operational throughout 24 hours.
2.2.2. Ships readiness for leaving is checked by Port Audit Team, normally
3 4 days prior to sailing, upon agreement with Master. Reports A and B are prepared according to the Black Sea Memorandum.
2.2.4. Any delay in ships departure of more than 30 minutes against the respective notice may result in the appointed Pilot and tugs being withdrawn. In such a case they should be requested again. Both and subsequent calls will be charged to the vessels account as per the Rules.
2.2.5. For a repaired and dry docked vessel, permission to sail from the shipyard is obtained 6 hours after leaving the dock.
2.2.6. No one vessel is allowed to leave the port without first passing the Port Control clearing out procedure.
2.2.7. Clearance to depart is provided by the local ships Agent. Upon Masters request the Port Clearance may be obtained from the Port Control Inspector who boards the vessel.
2.2.11. Masters of vessels that have arrived in the port for loading or partial discharging of grain or bulk cargoes, prior to commencing cargo operations, should submit to Port Control a copy of the cargo plan for the loading or partial discharging operation, which ought to correspond to one of those proposed for grain or bulk loading in the ships Stability Information Package. Last is to be signed and sealed by representative of respective Classification Society. When the Stability Information for grain and bulk loading is absent or not verified by any Classification Society, the departure can be permitted upon preparing and sealing (approving) the cargo plan by the Ukrainian Register of Shipping. UKRAINE Odessa 2922 Readers are encouraged to send updates and additions (page x) Ships departure whether to sea or outer roads is authorised only upon Port Control auditing her actual load being agreed with submitted cargo plan.
2.2.12. Prior to departure, the vessels Master should submit the ships stability calculation and initial stability diagram, indicating corrected and maximum allowable GM, to Port Control.
2.2.13. The Master should, via the Agent, notify Port Control on the readiness to depart the port no less than 2 hours prior to going through Immigration and Customs formalities.
2.2.14. Port Control inward and outward clearing services as well as audits are conducted according to International Conventions and are chargeable.
2.3.3. Pilotage is compulsory in Odessa Port. Ships entering, departing and/or shifting inside the port may be carried out throughout 24 hours and only with a Pilot on board.
2.3.4. Ships Master should request Pilot and tugs upon completion Port Control clearance outwards for leaving the port or for shifting or warping 45 minutes prior to vessel being ready via the Port Manager by calling Odessa-Radio-2 on VHF Channel 22 or Tel: +380 (482) 12030, 252933, 729 4495. 30 minutes prior to commencing any movement, the Master should confirm his readiness for sailing, shifting or warping via Pilot Operator VTC by calling Odessa Port Control on VHF Channel 14 or Tel: +380 (482) 13730.
2.3.4. There is pilot boarding ground for inbound vessels in position 2.0 n.m. x 090(T) from Vorontsov Lighthouse. In adverse weather conditions, the Pilot embarkation/disembarkation position may be altered by agreement between ships Master and Pilot Operator VTC. In storm and ice conditions, the Pilot may embark and disembark using port tugs at the ship owners expense.
2.3.6. Harbour Master may grant Pilot Exemption to ships Masters visiting Odessa Port on a regular basis. However, such an exemption does not relieve a ship of a pilotage fee.
2.3.8. On Pilot Operator VTCs order, the above ships Masters shall take a Pilot if the situation in the ports waters has changed.
2.3.9. Port Pilot is relieved by a Shipyard Pilot and vice versa near to Berths No. 24 and 30 when proceeding to the shipyard.
2.3.10. The pilot and tugs fees for shifting vessels with main engine or steering or anchor gear out of order will incur a surcharge of 50%.
2.3.11. Prior to entering or leaving the port, the Master must make sure there are no stowaways on board his vessel and inform Immigration authorities accordingly. Immigration authorities have a right to search the vessel when they consider it necessary.
3.1.3. Vessels inbound for Berths No. 1 31 (inclusive) should keep their anchors in the hawse pipes, but being ready for letting go in an emergency.
3.1.4. All vessels underway shall keep their derricks, booms, cranes, gangways, lifeboats, etc., except pilot ladders, and shall not be rigged over the ships side until anchoring or berthing has been completed and over the off berth side when in berthed alongside.
3.1.5. Vessels with explosive and inflammable cargoes on board should anchor in Anchorage No. 354 until relative information from Port authorities and the Fire Department have been received. In the ports waters, such vessels should display International Code of Signals flag B in a prominent place during daylight and an all-round red light visible no less than 3 n.m. at night. When approaching such vessels all navigators should be most cautious.
3.1.7. In port waters sound and light signals other than those prescribed by International Collision Regulations, General Rules for Ukrainian Ports and present rules are prohibited.
3.1.10. Vessels engaged in complicated and dangerous heavy lifting operations in berths or in outer roads should display International Code of Signals flags RY during daylight and two all-round lights, red above green, at night. Ships passing by should proceed at a minimal speed.
3.1.11. In the case of losing or detecting an anchor in port waters or other item dangerous for navigation, vessels Master should inform the Harbour Master immediately.
3.1.12. Sounding is prohibited in the port.
3.1.14. The port is open for ships with a draft up to 12.0 m., LOA up to 240 m. and beam up to 40.0 m. Inbound ships in ballast should have an amount of ballast sufficient for a safe navigation according to their Stability Information.
3.1.15. Ships with a draft of 11.0 m. or more in the port waters are considered ships constrained by their draft and shall carry lights and shapes as per International Collision Regulations Rule 28.
3.1.16. Ships speed shall not exceed 4.0 knots in port waters and Oil Harbour channels and 10 knots in the approaches. In any case,main engines should be kept ready for manoeuvring at all times.
3.1.20. In addition to 1.12., Vessel Traffic Control covers the area bounded by a line bearing 161(T), drawn from the VTC building in position Lat. 45 29 05 N, Long. 30 45 06 E to the circle line having radius 8.0 n.m. drawn from the same point counter-clockwise up to Long. 30 55 00 E.
3.1.21. Depending not on the state of visibility, VTC performs its services in the above zone. Pilot operator prepares a statement of the relative charges. All ships navigating in the zone should follow the instructions given by the VTC.
3.1.22. Radar surveillance within the VTC zone in any condition of visibility is compulsory for: passenger ships, ferries, gas tankers, chemical carriers, oil tankers, lighter carriers, container carriers, Ro-Ro and other special vessels of LOA more than 200 m. and all vessels entering and leaving Anchorage No. 355.
Note: Radar surveillance is an active kind of assistance.
3.1.23. All ships shall keep a continuous watch on VHF Channel 14 when mooring, unmooring and sailing within the VTC zone.
3.2.5. 3.2.7. All operations within the VTC zone, entering and navigating zone, dropping and heaving anchor, berthing and unberthing, shifting, etc., shall be performed only upon permission being granted by VTC, which is valid for 30 minutes. When a vessel has failed to start the permitted operation in 30 minutes, the permission becomes invalid and should be applied for again. Failure to comply with the above requirements will result in 100% increase in VTC charges.
3.2.9. All ships shall repeat back VTC requests. In case of impossibility to comply with the request, they should inform on the reason and any further intentions.
3.2.10. At first VHF contact, the vessels Master shall inform the VTC on vessels name, ETA at the VTC zone or intended unberthing time, manoeuvring speed, flag, owners name, destination, NRT and GRT, kind and quantity of cargo, LOA and beam as well as other information upon VTC request. Master is accountable for the validity of the above information. 3.2.12. VTC gives a vessel a course to be followed, position for anchoring and other necessary information including warnings and restrictions.
3.2.14. In addition to 3.1.22., radar surveillance is available upon Masters request and is compulsory when a visibility is less than 3.0 n.m. or when the Pilotage Operator VTC requests so in a demanding situation.
3.2.15. The possibility to enter or leave the port in restricted visibility under radar surveillance is determined by mutual consent of the vessels Master, Pilot and Pilot Operator VTC. A final decision on whether radar surveillance is necessary, shall be made by the Master and ports Pilot upon their assessment of the actual visibility.
3.2.17. Only vessels with operational main engine, steering gear, anchoring equipment, radar, VHF, gyro autopilot and sound signal gear are accepted for radar surveillance. During radar surveillance, the vessels Master should be ready to take whatever action necessary to safeguard his ship in the case of unexpected failure of port radar or VHF communication between his vessel and VTC as well as any of the above named appliances. That should be reported to VTC immediately by any means available.
3.2.18. Vessels Master remains responsible for the command and safety of his vessel when navigating under radar surveillance.
3.5.1. Masters of gas tankers shall inform the Harbour Master of their ETA Odessa Port 72 hours in advance of their ETA and 24 hours prior to entering the Traffic Separation Scheme.
3.5.2. Master of gas tanker in his first information bulletin shall notify the Harbour Master on sound technical state of the vessel with any failure being reported.
3.5.3. To clear a gas tanker out, the Port Control Inspector shall check along with the main documents, all crew members certificates on safe operating of a gas carrier.
3.5.6. Gas tankers are prohibited to sail in port waters and approaches when visibility is less than 2 n.m.
3.5.7. In the approaches to the port, gas tankers have priority against other vessels. Outbound gas carriers have priority against inbound ones.
3.5.9. Pilotage of gas carriers is only allowed during daytime (except gas carriers in ballast and of less than 10,000 d.w. tonnes and those loaded of less than 5,000 d.w. tonnes with wind less than Force 6 (Force 5 in ballast condition). Using of tugs for mooring operations is compulsory.
3.5.11. A gas tanker in the berth is prohibited from keeping mooring lines on active self-tensioning winches.
3.5.12. Gas cargo operations should start only upon completion of the auditing of the vessel and completion of the special checklist.
3.5.13. During the vessels stay in the berth, two emergency wires fore and aft should be rigged and kept lowered over the vessels sea side 2.0 3.0 m. above the water.
3.5.14. Cargo operations are prohibited when a vessel moves alongside of or away from the berth more than 2 m.
3.5.16. During the vessels stay in Berth No. 4, one stand-by tug of no less than 882 kW capacity is kept in the vicinity, ready to assist in an emergency. The service is chargeable.
3.5.17. A certificated Radio Officer should be on board continuously for all the period of the vessels stay in the berth.
3.5.18. Any repairs affecting the operational capability of the main engine, steering or anchor gear shall only be carried out upon the Port Traffic Managers and Fire Departments consent. Gas tankers should carry out such work in the outer roads provided an emergency tugboat is requested to stand by alongside the vessel and to keep watch on VHF Channel 16.
3.5.21. The vessels owner is responsible for any casualty that has occurred due to the failure of vessels cargo gear during cargo operations.
4.1.1. When towing in port waters, vessels of more than 500 g.r.t., the Master of the vessel being towed is in charge of the operation.
4.1.2. When a vessel being towed is less than 500 g.r.t., the Master of the towing vessel is in charge if other conditions have not been agreed upon.
4.1.3. All ships of LOA 50.0 100.0 m. without a bow thrusters shall use one tug during mooring operations. Ships of LOA more than 100 m. shall use two tugs. Depending on the weather, additional tugs are requested by Master upon agreement with Pilot.
4.1.6. The vessels Master is responsible for the safety of a vessel moored alongside his vessel.
4.1.7. Tug shall commence and finish their assistance to inward and outbound vessels, 12 cables eastward Vorontsov Lighthouse.
4.1.8. Vessels Masters should request tugs via their ships Agent not less than 2 hours prior to their vessel being ready to sail or to shift. The vessels Master shall call for tugs via the Port Traffic Manager 45 minutes prior to approaching the port gate or being ready to sail or shift.
4.1.10. A vessel of LOA more than 150 m. having non-operational main engine or steering gear when being towed in port waters shall in addition exhibit to lights and shape prescribed in the International Collision Regulations Rule 24E lights and shapes according to Rule 27B.
4.2.9. Vessels not having ice class are prohibited to navigate in ice conditions. In exceptional cases, ship owners may allow a vessel without ice class to enter port waters in ice conditions, provided the Harbour Master does permit so and ice-breaker assistance is at hand. The ship owner is the only person responsible for possible damages to the vessel.
4.2.10. Ice-breaker assistance for an entry shall be requested 48 hours in advance and confirmed 24 hours, 12 hours and 4 hours prior to entering the VTC zone or ice boundary. The same for departure with assistance applied for 24 hours in advance.
4.2.12. When any documents allowing ice navigation are absent on board, the vessel may be assisted in the venture upon the vessel Masters written request and the consent to bear all charges related with possible damages caused by an ice.
5.1.2. During the stay in port, all openings for discharging a steam or a water in the ship side should be screened.
5.1.4. Vessels are prohibited to undertake any work over the ships off berth side when moored in Berths No. 3, 11, 25, 32 and 33 so as to avoid casualty.
5.1.6. In a case of violation of Port Rules by or a misbehaviour of a crew member, the latter may be fined and his right to shore leave revoked by the Immigration authorities.
5.2.2. Anchorage No. 354 should only be used under VTC supervision. Closest distance between ships at all times shall be kept to 5 cables. Right after anchoring, a vessel shall report to VTC her true bearing and distance from Vorontsov Lighthouse.
5.2.3. Anchoring for cargo and other operations in the outer roads shall only be permitted by VTC.
See guidelines for compiling and submitting information (page x) 2923
5.2.4. Anchoring in the outer roads is chargeable.
5.3.20. When mooring at oil berths, low freeboard tankers with IMO Class 3 cargo on board shall let go the starboard anchor to avoid the vessel contacting the quay underneath the platform level. The anchor may only be heaved up on the ship coming up to the berths upper level.
5.3.22. All claims on damages to the vessel sustained in the course of mooring or cargo operations shall be submitted by the vessels Master to the Port authorities not less than 8 hours after the incident or, if a vessel is to sail earlier, prior to departure. Otherwise neither claims nor any responsibility be accepted.
5.3.23. All repairs to radars using high voltage without a Port Control permit is prohibited.
5.3.24. A berthed vessel with her fore and/or aft end(s) protruding beyond the quays limits shall be well moored. During cargo operations such a vessel shall exhibit International Code of Signals flags RY during the day time and red all round light at night. Besides, notwithstanding the purpose of berthing, such a vessel should exhibit red light lowered down from fore and/or aft end(s) to indicate her extremities.
5.3.25. Large vessels upon Master and Harbour Masters consent are moored at Berths No. 32 and 33 with stern extension of 30.0 m. and more depending on a ships LOA. When both berths are occupied with such ships their Masters should pass a minimum of two breast lines each from one stern to another. When the wind draws the stern of such a ship away from the berth, the Master may require from the Port authorities a tug to assist the vessel due to the ships safety. Port Traffic Manager should send a tug on such a request, or by his own judgment, to provide safety assistance. Upon the tug skippers request, the Master should pass a good ships line to the tug.
5.3.27. Owners of passenger vessels are fully responsible for the safe embarkation and disembarkation of their passengers.
5.3.32. Every vessel upon completion of cargo or other intended operations, at first request of the Port Manager, should leave the port at her owners expense. In the case of non-compliance with this article, the ship is shifted off by port means, vessels owners bearing all damages and compensations.
5.6.2. All ships arriving at Odessa Port should prove their conformity with requirements of Ukrainian legislation on ecological matters and MARPOL 73/78. Ships not conforming with the above requirements shall be refused entry in to the port.
5.6.3. All ships in the port and outer roads are prohibited to discharge into the sea any bulk or liquid cargoes, refuse, garbage, snow, water with concentrated contaminants above maximum allowable quantities (except cooling waters), chemicals, all washing waters, non filtered sewage (removal of) including those filtered by ships appliances not corresponding to MARPOL 73/78 and without due certificate; to pollute air by expelling contaminants above allowable amounts, including through ships incinerators; to contaminate berths; to clean underwater hull; to do chipping, painting and washing without taking measures preventing sea pollution and without Port Control and Ecological Control permission; to use chemicals making oil sink or dissolve in to the ports clean waters. You are permitted to discharge overboard the sewage passed through MARPOL 73/78 corresponding appliances certified by a Classification Society as well as from ships not fitted with sewage filters and collectors which are manned by no more than 10 crew members. The final decision on conformity of discharged waters to the appropriate standards is to be made by State Inspection for Black Sea Ecology. You may use in the case of an oil spill for emergency action, only chemicals accepted for use in Ukraine. The necessity for and possibility of such an action should be confirmed by Port Ecological Department in each particular case. To prevent pollution to the ports waters, the vessels Master shall:  prior to entering Ukrainian territorial waters change over to isolated ballast water taken elsewhere in the Black Sea entering the fact into ships log book  prior to entering the territorial waters, close all valves for discharging contaminants or contaminated waters  pump isolated ballast out only through pumps and pipelines designed for the purpose, the commencement of pumping (when in the berth) being made under the inspection of a Port Control representative  collect garbage, contaminants and contaminated waters in special containers on board  deliver to shore collectors all ships waste  prior to every operation with crude oil, oil products, contaminated waters, etc., tightly close all deck-scuppers, put spill-collectors (drip trays) under hose connections and tank vents, to collect any polluted water on deck in a slop tank or like  record in the ships and special log books, as prescribed by MARPOL 73/78, all operations with crude oil, oil products, slops, contaminated waters, garbage, etc.  immediately inform the Port authorities on any pollution or possibility of such by the most effective means: VHF Channel 14, Tel: +380 (482) 729 4495 or 252933, errand, indicating exact position, nature, size and direction  take action to minimise discharging and eliminate the consequences  produce certificates on pollution prevention when requested by the authorities  use shore electric source when in berth, bearing all costs, ships generator(s) and boiler(s) being off. Relevant request should be made to the Electric Department by Tel: +380 (482) 13691. When it is impossible to cut ships generator and boiler off and to use shore electricity, the vessels Master shall pay a fee for discharging pollutants from these appliances during the vessels stay in Port. To prevent any pollution from ships all relative discharging valves should be sealed. The sealing should be made by the person appointed by the vessels Master according to the Flag State or Owners Regulations, with respective entry being made into the vessels official log book. Inspection of ships for verification of seals or for (chargeable) sealing shall be made only by persons appointed by the Harbour Master. However, the sealing does not relieve the vessels Master or crew from their responsibility against sea pollution.
5.6.11. Vessels waste shall be stored in whole plastic bags and then transferred into shore receptacles.
5.6.12. Ship owners violating these rules in ecological matters shall make good all expenses sustained by the port to remove contamination, including employment of whatever necessary equipment, water craft and personnel.
6.1. When navigating within the VTC zone, all ships must have an operational VHF station which should be kept on Channel 14, the ports main communication channel. In the case of absence or breakdown of the VHF, communication shall be maintained on 2182 kHz via Port Radio Centre called Odessa-Radio-1.
6.2. This is the list of Odessa Port VHF radio stations:
VHF Channels
Station Call Calling Working Spare
Vessel Traffic Control Odessa-Port-Control 16 14 67
Pilot boats Pilot boat 14 14
Port Control Centre Odessa-Radio-5 9 9
Port tugs, Pilots Tugs name 6 6 8, 9
Port Management Odessa-Radio-2 22 22
6.3. All vessels within VTC zone (in anchorages, underway, in berths) are prohibited to use VHF Channels 6, 8, 9, 14, 16, 31, 33, 67, 70 and 74 for private communications. Violating this rule is considered as a serious wrong doing against the safety of navigation. Violators are to bear penalties and fines.
7.2.1. Fishing is prohibited in the port.
7.3.1. Masters should immediately report to the Pilotage Operator VTC regarding any floating objects dangerous to navigation detected in port waters and VTC zone.
7.3.2. In the case of damaging any navigation mark, the vessels Master should inform VTC immediately.
8.1.2. All crew members and passengers within port limits are to carry their IDs and/or landing cards (shore passes) and produce them upon Port Guards or Immigration Officials request.
8.1.3. Vessels Masters should arrange for watch keeping on board their ship, or use Port Watchmen service, to provide safety and control over visitors. In case of ships watch keeping is found not to be efficient, the vessels Master upon Immigration officers request shall apply for a Port Watchman bearing all respective charges. Immigration officials are to control ships security watch in the port. Watchmen are applied for via the Agent. Tel: +380 (482) 13493, 13151, 13402.
8.1.4. Ship owner is responsible for the safety of their ship and cargo.
8.1.6. Passenger vessels moored at the passenger terminal and using terminal bridges are prohibited to lower their gangways down on the berths without a Port Guard Department permit.
8.1.7. When using terminal bridges along with ships gangways, the vessels Master is responsible for people and goods while using the ships gangway. 8.2.4. All foreigners shall pass through the port gate indicated by Immigration officials when given permission.
8.3.1. Port Telephone Directory. Tel: +380 (48)
Port Manager 729 2030
Oil Harbour Manager 729 3839
Passenger Terminal Manager 729 4717
Sea Pollution Fighting Squad 729 4677
Harbour Master 729 2095, 729 3661,226325
Vessel Traffic Control 729 3730
Pilot Service Manager 729 2057
Pilots 729 4570
Port Control Centre 729 4422, 729 2066
Port Control for Passenger Terminal 729 2084
Port Control for Oil Harbour 729 2096
Port Control for the Berth No. 1 729 2219
Medical Emergency Squad 729 4845, 729 3179
Fire Department 729 3232, 729 3935
Fire Squad 729 3354
Information Service 729 3411
8.3.2. The following are prohibited within the port limits:  any photo or video shoots without Port Head and Immigration authorities permission  firing any arms  opening any fire hatches and hydrants  selling, carry around and use whatever of alcoholic beverages  damaging trees and plants.
9.2.3. During cargo operations with flammable and explosive materials, the firefighting squad on board or fire launch watch should be present. Vessels Master shall apply for such a squad or launch and pay the respective fees. Otherwise those cargo operations are forbidden.
9.2.7. All ships in the Oil Harbour are prohibited to carry out whatever overboard work (repairs being included) not relevant to cargo operations.
9.2.8. Tankers berthed in the Oil Harbour are prohibited to undertake repairs on their main engines, anchors and steering gear, which may cause them to become non operational. In exceptional cases, upon Fire Department and Harbour Masters permission, vessels are allowed to carry out repairs on main engine, steering and anchor gear, provided a minimum of two tugs with towing wires fast are kept alongside during the repairs. Tugs costs are for the ship owners account and the responsibility for such an undertaking is left to the vessels Master (owners).
9.2.10. When an oil or gas tanker carries out operations with Class 3 IMO grade cargo in the Oil Harbour, fire launch/tug should keep watch close by, costs are for the ship owners account.
9.2.11. During operations with flammable, explosive, chemical and fumigated cargoes in any emergency doctor-toxicologist as well as Medical Emergency Squad should be called by telephone (Tel: +380 (482) 14845, 13179).
9.2.11. Fire preventive services are available in the port upon written request.
9.2.14. All expenses sustained by the port in firefighting on board ships whether in berths or port waters are to be for the ship owners account.
9.2.15. Welding and other fire work as well as bunkering at berths normally are forbidden. In exceptional cases this work/operation may be allowed up on obtaining a written permit from the Harbour Master and Head of the Fire Department, provided due firefighting assistance is rendered and paid for.
9.2.18. In the ports territory, any fire and smoking other than in the designed places are forbidden. 2924 Readers are encouraged to send updates and additions (page x)
9.2.19. Any LPG cargo operation in Oil Harbour is only allowed upon signing the statement of ships readiness by a representative of the Fire Department.
10.2.1. All ships in the berths are prohibited to turn their propellers. As exception, to work propellers is allowed to motor vessels at lowest RPMs prior to departure and steamers to warm up engines prior to departure (prior to main engines start work), upon Harbour Masters permit, provided lowest RPMs are kept and the distance between propeller(s) and the berth is not less than 10.0 m.
10.2.2. All damages to port structures caused by vessels shall be repaired at their owners expense (provided the guilt is documented).
10.3.2. Only the Harbour Master may authorise diving work in the port. 11.1. Masters of all vessels coming from foreign ports shall report to the Sanitary and Quarantine Department via their ships Agent on sanitary-epidemiological conditions as well as regarding all infected and fevered persons, if any, on board. When the vessels Master informs that conditions on board are not safe, or there are sick persons among crew members or passengers, the vessel shall anchor as per VTC instructions awaiting further orders. Pilot shall not disembark until Quarantine Department permits so.
11.2. Sanitary and Quarantine department has a right to request from the ships surgeon or Master a written statement that on board the ship from the moment of sailing from a previous infected port, there definitely were not any cases of plague, cholera, yellow fever, typhus and smallpox or such diseases during the period prescribed by the rules.
11.3. Sanitary inspection of arrived and departing vessels is made throughout 24 hours. When a vessel with fumigated cargo on board arrives, the sanitary team together with a doctor-toxicologist carries out the inspection thereof.
11.4. Gas deratisation is made upon Sanitary and Quarantine Departments prescription. The respective request shall be submitted by the vesselsMaster to Port Disinfection Service.
11.5. Vessels Masters conducting degassing should provide/display their ships safety and other appropriate signals during the operation.
11.6. Masters of ships arriving with food and poisonous cargoes on board should inform the Port Sanitary Epidemiological Service accordingly for respective sanitary measures to be taken.
TIME: GMT plus 2 hours. GMT plus 3 hour in summer (last Sunday in March to last Sunday in September).
HOLIDAYS: Work can be arranged on below mentioned holidays: 1 January; 7 January; 8 March; 1 and 2 May; 9 May; 24 August; 7 October; 7 and 8 November.
NOTICES: Received 1996.
To be delivered by Agent to Master of each vessel calling at the port. NOTIFICATION of Legislation of Ukraine on protection of the surroundings and responsibility for its violation. The Masters of vessels staying in the inner sea and territorial waters of Ukraine (in future text called aquatorium) are notified of the principal requirements of the Legislation of Ukraine on protection of the surroundings and responsibility for its violation.
(1) By the Legislation of Ukraine it is prohibited to discharge overboard substances harmful to peoples health or to life resources of the sea in particular:
1.1 Oil, oil products, oil remainders as well as mixtures containing same in any concentration, including purified in ships apparatus (arrangements).
1.2 Chemical raw materials and products of chemical production after cleaning and washing decks, cargo holds and tanks.
1.3 Non-purified sewage disposal from toilets, ships hospitals (sick bays), compartments where live animals are maintained. When purifying such sewage in order to discharge it overboard, it is necessary to obtain a special permission from Sanitary (Quarantine) authorities and the discharge to be executed under their control only. Vessel must be equipped with treatment plant (comminater), sewage water tanks and pipeline.
1.4 Any other sewage, if it changes the nature of the sea water, its colour, smell (odour), transparency or if the discharge results in forming visible floating fractions.
1.5 Rubbish and food wastage (garbage).
(2) The removal from the vessels of all kinds of stored harmful substances is provided by the port.
(3) It is prohibited to let out smoke which pollutes atmosphere.
(4) To prevent possible pollution of the ports aquatorium it is required.
4.1 All valves and other appliances and equipment through which there may be accidental or premeditated discharge overboard of any kind of the enumerated harmful substances, to be closed and sealed. Preventative labels to be placed in appropriate places.
4.2 During any operations with fuel, oil products, oil polluted waters and other harmful substances, the scuppers on deck to be hermetically sealed. Under the places of pipe connections, tanks, air pipes the oil boxes to be placed, providing data (dependable) control of these operations in order to avoid pollution of the aquatorium. Ships performing these operations must use (compulsory) the protecting shore booms with payment as per tariffs.
4.3 Pumping out of clean segregated ballast waters to be effected only with a special permission of the Sanitary authorities.
4.4 Ships works (chipping, painting of the hull, washing of decks, holds and other parts of the vessel) as well as repair works to be carried out under compulsory observance of measures excluding pollution of the aquatorium.
4.5 Ships proceeding to Odessa port upon entering Black Sea are to change their segregated ballast taken in other world ocean regions for the Black Sea water ballast with proper entries in the ships log book.
(5) It is prohibited to use for cleaning the ports aquatorium by preparations which produce sinking of oil to the bottom or are dissolving the oil in the water.
(6) If for some reason or other a discharge of harmful substances overboard took place, it is necessary to advise the Harbour Master immediately (by radio, telephone, messenger). It is also required to advise about all pollution of the aquatorium observed from the vessel indicating the exact location, character, dimensions, direction of movement.
(7) It is necessary to register immediately all operations with oil, oil products, oil remainders, water containing oil and other harmful substances, as well as actions preventing pollution mentioned in Items 4 and 6 of the present Notification in the corresponding ships documents (oil record book, ships log book).
(8) Ships documentation, concerning the protection of the surrounding (oil record book, book for registration of operations with sewage waters and rubbish, certificates of ships water protecting equipment, etc.) to be ready for immediate presentation to the Port authorities upon their request at any time.
(9) Owners, Masters of the vessels and other persons guilty in violation of the Legislation of Ukraine on protection of surroundings shall bear criminal, administrative and property responsibility.
Signed: Harbour Master.
Ice: Ice first begins to form in the second half of December and finally disappears in February. After ice has formed it is often broken up by strong winds and stormy weather. In mild winters ice has not been observed in the bay.
Range of water level caused by winds depends on force and periods they blow, and may reach 0.6 1.0 m. Atmospheric pressure has also a direct influence on the water level (Seish effect), but is weaker than effects of the wind. The Seish may last from a few minutes up to several days causing change of water level up to 0.58 m.
DELAYS: Vessels berth in turn.
CONSULS: Tel: +380 (482)
Bulgarian Consulate Tel: 666092
Greek Consulate Tel: 210570
Romanian Consulate Tel: 266298
Turkish Consulate Tel: 300964.
TELEPHONES: Telephones may be installed on board. NEAREST AIRPORT: Odessa International Airport, 16 km.
CUSTOMS: Tobacco. No limits on board vessel, but when going ashore not more than one or two packs. Wine and/or spirits not to be taken ashore. SHORE LEAVE: Crew members allowed to stay ashore until midnight. Master without limitation.
REPATRIATION: Can be arranged, Seamans Book required.
SEAMANS CLUBS: The Mission to Seafarers, 2 Lanzheronovskaya Street, Odessa. Tel: 380 (48) 729 3810. Fax: +380 (48) 777 1781. Email: Opening Hours: Mondays to Fridays: 1300 2000. Saturdays: 0900 1800.
Documents Required on Departure:
1 Bilge/Sewage Water Disp. Receipt
1 Crew List
1 Copy of Medical Certificate (for Ukrainian crew)
1 Garbage Disp. Receipt
1 Vaccination List (for Ukrainian crew).
Harbour Master Inspector:
1 Cargo Plan
1 Crew List
1 Port State Control Inspection Report (copy)
1 Stability Calculation
1 Stability Calculation (for next port)
. Port Authorities:
5 Crew Lists
2 Crew Effects Declarations (for Ukrainian crew)
Crew Medicines List
2 Crew Money Lists (for Ukrainian crew)
2 Medicines Lists
2 Narcotics Lists
2 Nil Lists
1 Registry Certificate (copy)
2 Ships Bonded Stores Lists
2 Ships Cash Lists
2 Ships Chemical Lists
2 Ships Provisions Lists
2 Ships Pyrotechnics Lists
2 Ships Stores Lists.
Original Documents to be Carried on Board:
Cargo Securing Manual
Fire Control Plan/Booklet
Fire Safety Operational Booklet
Garbage Management Plan
Garbage Record Book
Oil Record Book
Stability Booklet (intact).
Three different authorities examined Sewage Certificate; Sanitarian (on See guidelines for compiling and submitting information (page x) 2925 arrival and day before departure), Environmental (on arrival) and Harbour Master (two days before departure).
Customs conducted cabin search and examined Money Declaration.
Visitors: The following may visit the vessel during vessels stay:
Authority To Purpose Remarks
Sanitarian: Master, Cook,
Chief Engineer,
Checking ships
certificates, galley,
provisions, garbage,
insects/cockroaches, rat
guards, fresh and
sewage water sampling.
Two visits by
Petrovich, Chief
Master, Chief
Checking ships
certificates, garbage
record book, ballast,
ships log book, oil
record book, fresh and
sewage water sampling.
One visit
Security Officer: Master, SSO Checking of ISPS
certificate, SSO
certificate and security
One visit
Harbour Master
Master, Chief
Checking of all ships
and crew certificates,
emergency equipment
and sealed overboard
Two visits by Harbour Master and engineer Port State
Master Checking of all ships
and crew certificates,
emergency equipment,
engine room.
Two visits
INF Inspector: Master Checking payment of salary, discussion of salary with crew.
Surveyors: Master, Chief Officer Official inspections (pre-shipment, supervision, tally control, etc). With official nomination only
Chandlers: Master, Cook Provisions. As per Masters, Agents, owners request Technician: Master, Chief Engineer Repair work, technical supplies. As per Masters, Agents, owners request
Pre-Arrival: Telex message sent by Eurochem Shipping (Odessa) Ltd, dated 13 July 2006.
Dear Master, please take note of the following regulations and revert with the below pre-arrival information/questionnaire:
a) Masters full name
b) estimated drafts on arrival fore/aft
c) date of last Port State Control inspection
d) quantity of ballast on board
e) quantity of cargo on board
f) number of crew by nationalities
g) Masters (ships) mobile phone number
Please advise if unsealing survey will be required.
Please revert with the following information:
a) name and rank of security officer on board
b) ships Crew List
c) security level set on board of the vessel
d) last ten port of call (arrival, departure, security level during port stay)
e) visitors list (relatives, repairmen, etc)
Please prepare the following documents for clearance:
2 Bonded Stores Lists
9 Cargo Plans
3 Crew Effects Declarations
9 Crew Lists (with seamans book numbers)
1 Maritime Declaration of Health
3 Money Lists (should include crew and vessels cash, signatures of all
crew members)
3 Narcotics Lists
5 Negative Lists
5 Port of Call Lists (last three months)
5 Provisions Lists
3 Ships Medicines (ref item 3 below)
4 Stores Lists
1 Vaccination List.
All A/M papers should be with original signatures and vessels stamp. Full copy of the following certificates:
1 Document of Compliance
3 International Tonnage Certificates
1 Load Line Certificate
1 Safety Equipment Certificate (plus Form E)
1 Safety Management Certificate
1 Security Plan cover page
2 Ships Registry Certificates
1 Ships Security Certificate
1 Ships Synopsis Record.
Sewage/Grey Water System: Vessel should be fitted with closed type sewage system i.e. vessel should have either a holding tank with facility to pump out sewage water to port barge, or certified sewage treatment plant supplied with valid annual examination/survey report. Grey waters from showers, laundry, galley, etc. should be collected to holding tank. Discharging of grey water overboard is strictly forbidden and may cause high fines.
Ballast: After passing Bosphorus, ballast must be exchanged according to IMO Resolution A. 868(20) and to be from Black Sea only. All outboard valves to be closed as soon as vessel entered 12 miles zones, appropriate remark should be made in the Log Book. Anti Drugs Customs Unit: Please note vessels occasionally checked by Customs Anti Drug Unit.
Checked are:
a) declaration of drugs names
b) by quantity (number of tablets/ampoules).
Since Masters are not always able to distinguish narcotics containing medicines from other medicines, we suggest all medicine to be declared in Medicine and Narcotics List and lock same in safe before berthing. Attentions should be paid also to drugs in isolation ward or other cabin intended for medical treatment, drugs/medicine earlier given out by Master should be checked by a ships responsible officer. Drugs in crews personal possession must be declared in Crew Effects Declaration along with other items.
Ships Stores Declaration: Please note according to Customs rules, all ships technical stores should be declared very thoroughly including all kinds of chemicals such as paints, thinners, lubricants in drums, etc. All pyrotechnics should be included in Stores Declaration including expired pieces. All pornographic products should be closed and sealed during stay in Odessa Port.
Crew Effects: One carton of cigarettes and one litre of spirits allowed per person. All the rest should be stored/declared in Bonded Stores which will be sealed while vessel is in port.
Bow Thruster: If your vessel is equipped with bow/stern thrusters, which is being used while mooring/unmooring, please check same information is included in the Pilots Bill. In this case 25% rebate for towage can be obtained. Please confirm receipt of above.
AUTHORITY: Odessa Sea Commercial Port, 1 Tamozhennaya Square, Odessa 65026, Ukraine. Tel: +380 (48) 729 3500. FAX: +380 (48) 729 3627. Telex: 232586 TANKR. Email: Web: Contact: AY Yegorov, General Manager. Captain AP Kharitoshin, Harbour Master.
AGENT: Odessa Inflot Agency, 1 Tamozhennaya Square, Odessa 65026, Ukraine. Tel: +380 (482) 217250, 294903, 246063. Mobile: +380 50 390 7827. Fax: +380 (482) 221264. Telex: 232124, 732161 INF UX. Email:


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